Understanding your privacy obligations is essential. This page breaks down the basics of the Privacy Act 1993 and what it means for clubs, organisations, and anyone handling personal information.

1. Your club will collect personal information about your members which means you have an obligation to meet the rules set out in the Privacy Act 1993.
2. You will need to appoint a privacy officer; someone who thinks about how to comply with the Act.
3. There’s more information on how to comply from the Privacy Commissioner’s Office, and info about the role here: Sport NZ – The role of the Privacy officer.[AN1] 
4. Important things to know about the Privacy ActAny personal information you collect must be necessary for your specific purposes.
5. This information can only be used for the reason you have collected it.
6. Anyone has the right to look at the information you have collected about them and they can ask you to correct it if it’s wrong.
7. Private information needs to be kept private.
8. The form you use to collect information (probably a membership application form) should explain why you are gathering these details (for example, for the purposes of forming and managing a club) and who will have access to it (such as the committee and officers of the club).

Find a Privacy Policy template here: Sport Integrity Commission.